Progress Magic

Progress Magic is a practice management tool for therapists, coaches and other professionals who support clients over time. It combines client management, scheduling, payments, communication and progress tracking in one place, with AI features for note-taking and for creating goals and homework. Clients use a companion mobile app with gamified elements designed to keep them engaged between sessions. The company is based in Singapore.

Client management

Client information, appointments and progress are consolidated in one dashboard. Practitioners can schedule sessions, handle payments and keep detailed client notes that record insights, preferences and milestones. Engagement tracking shows how clients are participating, and automated follow-up alerts help make sure nobody slips through the cracks. Progress tracking lets you monitor each client's journey and celebrate milestones along the way.

AI features

AI note-taking helps capture session notes more quickly. The AI homework feature generates goals and exercises tailored to a client's situation. The site shows example profiles such as a depressed teenager, a pregnant mother and an older person, each with suggested goals and tasks. Practitioners can then review and adjust these before assigning them through the client app.

Communication and marketing

An integrated two-way chat lets practitioners send support, resources and guidance between sessions. The client mobile app delivers homework and exercises and tracks participation. Progress Magic also offers a customised marketing website to help practices present their services and attract new clients.

Pricing

You can start for free. The Starter tier costs $29 a month for up to ten active clients, and Pro costs $59 a month for unlimited clients. Both include all features. An Ultimate option costs $699 one-time and gives everything unlimited for two years. Active clients are counted as those onboarded, scheduled or active in the mobile app during the month.

Things to consider

Therapists handling health information should confirm that Progress Magic's data protection meets the privacy and health-data rules in their jurisdiction. AI-generated homework and notes should always be reviewed by the practitioner, since they need to reflect clinical judgement and each client's circumstances.

Because scheduling, notes, payments and client communication all happen in one system, smaller practices may be able to replace several separate tools. The free start lets you test the workflow with a few clients before you commit to a paid tier.